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Seating and the Waitlist

The waitlist is the pool of checked-in players who aren't seated yet. It's kept in check-in order, so the person who arrived first is at the top. Your job as host is to move players from the waitlist into seats.

Two ways to seat players​

You can seat players one at a time or all at once:

  1. Drag one player from the waitlist into an open seat. Best when you want to place specific people.
  2. Auto-assign to seat everyone at once. Best when you just want the room filled quickly.

The Tables tab — seated table on the left, waitlist and Auto-assign on the right

Seating into a specific seat​

Tap an empty seat on a table card to open the seat picker. It shows three sections:

  • Add from waitlist — players already checked in but not yet seated. Tap any name to seat them immediately.
  • Create new player — opens the new player form, so you can add someone who isn't in your roster yet.
  • Add from club roster — members from your club who haven't checked in tonight. Tap a name to add them to the event and seat them in one step.

A search field at the top filters across the waitlist and roster at once.

The seat picker with three sections: Add from waitlist, Create new player, and Add from club roster

How Auto-assign works​

Auto-assign fills open seats for you while trying to keep the night pleasant:

  • It keeps friend groups together where it can.
  • It respects each table's skill restrictions.
  • Anyone who doesn't fit stays on the waitlist for you to place by hand.
note

Auto-assign never overrides a skill restriction. If a player can't sit anywhere that fits, they simply wait.

Skill restrictions​

You can limit a table to certain skill levels, so players end up with a good match. For example, you might set a table for:

  • Beginner players who are new to the game.
  • Intermediate players who know the flow.
  • Advanced players, where an experienced player helps others.

A table with no restriction is open to anyone.

tip

A learners' table plus a teaching table is a friendly way to welcome newcomers without slowing down your regulars.

After players are seated​

Once seats are filled, the night runs from your table cards. To move players around during play, see Manual seat operations. To set up how players move between tables each round, see Table rotation.